RoomFlow
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FOR INDEPENDENT HOTELS IN ICELAND

Run your hotel’s daily operations in one app.

Plan your team, prepare rooms, handle guest requests and keep every shift connected. Hotel operations and staff management come together in one RoomFlow package.

Request a demo Explore a hotel day
Used at Hotel Laxnes Connects with GoDo · Works alongside your PMS
Shared tasks across your hotel
View full screenshotView full screenshot
Actual RoomFlow Tasks board with work assigned across hotel departments, priorities, room references and progress. The screenshot uses a fictional hotel.Actual RoomFlow Tasks board with work assigned across hotel departments, priorities, room references and progress. The screenshot uses a fictional hotel.
Clear priorities. Shared context. A next step for everyone. Actual RoomFlow interface · Fictional demo hotel
ONE WORKSPACE. THE WHOLE HOTEL DAY.

Bring every part of the hotel day together.

01

Plan

Prepare the team for the day.

Workload forecast, staff planning and time off.

02

Run

Keep the work moving.

Tasks, housekeeping, inspections and maintenance.

03

Serve

Keep every stay connected.

Guest information, conversations and breakfast.

04

Manage

See what needs attention.

Attendance, staff metrics and shift handovers.

Connected throughout: shared tasks, team chat, hotel guides and Calendar.

Staff planning, attendance, time off and workload forecasting are included in RoomFlow.

ONE HOTEL. A CONNECTED DAY.

See how the work
comes together.

From the first shift to the final handover, follow the people and daily work at our fictional Bellmont Hotel.

Real RoomFlow screens · Fictional demo hotel

01Plan Start the shift with a clear plan.

See the work ahead, review staff coverage and adjust the roster. Give your team a plan they can follow.

Workload forecast and staff planning

RoomFlow Forecast showing arrivals, departures, cleaning work and scheduled staff hours at the fictional Bellmont Hotel.RoomFlow Forecast showing arrivals, departures, cleaning work and scheduled staff hours at the fictional Bellmont Hotel.
Workload and coverage View full screenView full screen
See the shift detail
RoomFlow staff shift detail showing Anna, Housekeeping and her scheduled start and finish times.RoomFlow staff shift detail showing Anna, Housekeeping and her scheduled start and finish times.
A shift with a person and a purpose. Use the forecast to inform your decisions, then set the shift in Planning. Estimates depend on your hotel's data and settings. View full screenView full screen

02Run Keep the next room moving.

Assign the clean, follow repairs and check what still needs attention. Reception and the rooms team share the same context.

Housekeeping and maintenance

RoomFlow Housekeeping showing room preparation, assigned colleagues and cleaning progress at the fictional Bellmont Hotel.RoomFlow Housekeeping showing room preparation, assigned colleagues and cleaning progress at the fictional Bellmont Hotel.
The rooms team's shared view View full screenView full screen
See the repair detail
RoomFlow maintenance task for room 105 showing the assigned colleague, repair progress and room blocker.RoomFlow maintenance task for room 105 showing the assigned colleague, repair progress and room blocker.
A room blocker has an owner. A repair can hold room 105 back. Keep the issue, assigned colleague and progress visible so reception can check before the guest arrives. View full screenView full screen

03Serve Keep the guest's stay in view.

Find the stay details and handle guest conversations with their context. Keep reception and the people preparing the stay informed.

Guest stays and messaging

RoomFlow guest inbox with a fictional guest conversation and its booking context at the Bellmont Hotel.RoomFlow guest inbox with a fictional guest conversation and its booking context at the Bellmont Hotel.
Guest conversations, with context View full screenView full screen
See the guest conversation
RoomFlow guest inbox on a phone showing fictional guest Sophie Martin's late check-in conversation and booking context.RoomFlow guest inbox on a phone showing fictional guest Sophie Martin's late check-in conversation and booking context.
The conversation belongs with the stay. Reply through the supported booking channel, email or private stay page. RoomFlow shows the destination before staff send a reply. View full screenView full screen

04Manage Finish the shift. Keep the context.

Review attended hours and leave useful updates for the next team. Outstanding work keeps its owner and its history.

Staff attendance and team handover

RoomFlow Attendance showing clock-in and clock-out records, worked hours and scheduled shifts for fictional Bellmont Hotel staff.RoomFlow Attendance showing clock-in and clock-out records, worked hours and scheduled shifts for fictional Bellmont Hotel staff.
Worked time alongside the plan View full screenView full screen
See the handover
RoomFlow team chat on a phone showing fictional reception, maintenance and breakfast updates for the next shift.RoomFlow team chat on a phone showing fictional reception, maintenance and breakfast updates for the next shift.
The next team can pick up the thread. Share the repair update, arrival arrangement or breakfast note in team chat. Colleagues can find the context after your shift ends. View full screenView full screen
Workload and coverage View full screenView full screen
RoomFlow Forecast showing arrivals, departures, cleaning work and scheduled staff hours at the fictional Bellmont Hotel.RoomFlow Forecast showing arrivals, departures, cleaning work and scheduled staff hours at the fictional Bellmont Hotel.
A RoomFlow shift detail with Anna assigned to Housekeeping from 07:00 to 15:00 at the fictional Bellmont Hotel.A RoomFlow shift detail with Anna assigned to Housekeeping from 07:00 to 15:00 at the fictional Bellmont Hotel.
A CLOSER LOOK A shift with a person and a purpose.

Use the forecast to inform your decisions, then set the shift in Planning. Estimates depend on your hotel's data and settings.

View full screenView full screen

Your hotel has its own rhythm. We’ll walk through the work that matters to your team.

Request a tailored demo
YOUR HOTEL. ONE CONNECTED TEAM.

Fits your hotel.
Connects your day.

Give reception, housekeeping, maintenance and managers a shared place to work. Manage shifts, attendance and daily tasks in the same RoomFlow package.

GoDo is connected today

Your reservations.
Connected to the work.

Your PMS remains the home for reservations. RoomFlow brings guest and room information into daily preparation, service and team coordination.

Supported check-in, checkout and room-condition updates can be sent back to GoDo. We’ll confirm connection availability and setup for your hotel.

Explore the GoDo connection
IN USE IN ICELAND

Part of the day
at Hotel Laxnes.

RoomFlow is already used at Hotel Laxnes. See how the workspace can support an independent hotel where colleagues work across departments and shifts.

RoomFlow for hotels in Iceland

Website demonstrations use a fictional hotel, with no customer guest or staff records.

At the desk. Around the hotel.

Use your browser, or install RoomFlow for Windows, macOS or Android. Internet required. iOS is coming soon.

Sign in to download
RoomFlow Operations

One complete package.

Hotel operations and staff management together, priced for your property, rooms and team.

Per property / month
€149
Per total room / month
+ €6
Per managed staff member / month
+ €5

Count staff whose schedules, attendance or time off you manage. The property fee is charged once; room charges use your total room count, not occupancy.

Your monthly estimate

rooms
staff

Count people whose schedules, attendance or time off you manage.

€549 EUR / month / property

€149 platform + 50 rooms × €6
+ 20 staff members × €5

Request a demo

All features included. Room charges use total rooms, not occupancy.

Your PMS subscription is separate. Any connection or setup charges, applicable taxes and contract terms are confirmed in your quote.

All included in your package

  • Guest serviceGuest stays, conversations and breakfast.
  • Rooms and daily workHousekeeping, inspections, maintenance and shared tasks.
  • Staff managementPlanning, clock-in and clock-out, attendance, time off, forecast and metrics.
  • A connected teamTeam chat, Calendar, hotel guides and shift handovers.
Explore Staff Management
A FEW PRACTICAL DETAILS

Before we talk.

Get clear on the connection, the team and what comes next.

Ask us about your hotel
Does RoomFlow replace our PMS?

RoomFlow works alongside your PMS. Your PMS remains the home for reservations; RoomFlow brings the context into your teams’ daily work, including room readiness, guest service, maintenance, and shift handovers.

Will it connect to our PMS?

GoDo is currently implemented. It supplies reservation and room information; supported check-in, checkout and room-condition updates can be sent back. Tell us which PMS you use, and we’ll confirm the available connection and setup for your property.

Is Staff Management included?

Yes. Staff planning, attendance, time off and workload forecasting are included in RoomFlow Operations alongside Guest stays, Housekeeping and Maintenance. The one package is priced by property, total rooms and managed staff. Managed staff are people whose schedules, attendance or time off you manage, with access based on each colleague’s role.

Can we use RoomFlow on phones and tablets?

Yes. RoomFlow adapts to laptop, tablet, and phone screens in your browser. Windows, Mac and Android apps are also available through Account → Download App after signing in. iOS is coming soon. Staff can follow their work and use team chat away from the front desk; pages and actions follow each person’s role. An internet connection is required.

What happens after I request a demo?

We’ll follow up by email to arrange a walkthrough. We’ll look at your team’s day, the handoffs you want to improve, and your PMS connection, so you can see whether RoomFlow fits your hotel.

RoomFlow
LET’S WALK THROUGH YOUR DAY

See your hotel day
in RoomFlow.

From the first shift to the last handover, see how RoomFlow brings your operation together. We’ll tailor the walkthrough to your hotel and the people doing the work.

  1. Start with your hotel.

    Share your room count, PMS and the teams you want to connect.

  2. Walk through your day.

    Explore the workflows that matter to your team, from planning to handover.

  3. Agree the right setup.

    Confirm the connection, team introduction and monthly price before getting started.

We’ll follow up by email to arrange a time.

Request a demo.

Tell us about your hotel. We’ll tailor the walkthrough to your team.

This is a demo request, not an order. We’ll discuss the right setup with you.

We’ll only use these details to follow up on your enquiry.